Reserving Space at the Pottstown Regional Public Library

Pottstown Regional Public Library has space in our Mezzanine and our Community Room available for use by the public when not in use by the library. The needs of the library will take precedence over those of outside groups.

Arrangements to use either room must be made in advance. Preferably 2 weeks or more.

The Spaces are available between the following hours:

    • Monday-Wednesday 10:30am -7:30pm
    • Thursday-Friday 10:30am -5:30pm
    • Saturday 9:30am -3:30pm

The costs to use the spaces are as follows:

      • Community Room (Fits up to 30 without tables or 20 with tables)
        • additional donations are accepted and appreciated.
        • Non-profits, not charging admission $15.00 for the 1st hour, $5.00 per hour after
        • Non-profits, charging an admission fee $25.00 for the 1st hour, $10.00 per hour after
        • For-profit groups/individuals $50.00 for the 1st hour, $25.00 per hour after
      • Mezzanine (Fits up to 15 without tables or 12 with tables)
        • additional donations are accepted and appreciated.
        • Non-profits, not charging admission $10.00 for the 1st hour, $5.00 per hour after
        • Non-profits, charging an admission fee $15.00 for the 1st hour, $10.00 per hour after
        • For-profit groups/individuals $20.00 for the 1st hour, $15.00 per hour after

A group must request/confirm any changes to the reservation at least three (3) days prior to your event, including but not limited to: Change in Time, Furniture needed, Equipment needed, Increase in anticipated attendance.

The group using the Community Room is responsible for setting up tables, chairs, and equipment. A podium, projector screen, and a white board are available to use with prior notice.

The group using the Community Room is responsible for returning the Community Room to its original arrangement at the conclusion of the event.

Prior permission is required to eat or drink in the Community Room. An extra $25 fee may apply

There is NO SMOKING and NO ALCOHOLIC BEVERAGES in the Pottstown Regional Public Library.

A dollar-for-dollar reimbursement is required for any damage done to any property owned by the Pottstown Regional Public Library.

The organization or civic group reserving the Community Room and any of its persons attending the meeting hereby unconditionally agree to indemnify and hold harmless the Pottstown Regional Public Library, its staff, and directors from any and all liability that might arise as a result of their allowing the organization or civic group to utilize the Community Room facility.

Those who reserve and use the Community Room are subject to the direction of the Pottstown Regional Public Library’s staff at all times and hereby agree to abide by any and all policies and procedures implemented by the Pottstown Regional Public Library and its staff, including but not limited to COVID and post pandemic rules.

Any violation of the terms mentioned above shall be sufficient cause for cancellation of your organization’s use of the facilities without refund.

Complete and return the original document to the Pottstown Regional Public Library. We will send an approved copy for your files. Your room is not reserved until you receive the approval via email. Please print your email legibly below,

Community Room Policy and Agreement 

Mezzanine Room Use Request-Agreement

Return the form to the library either in person or by email at pottstownlibrary@mclinc.org with Meeting Room Use as the subject.

Make sure to keep a copy of the room form for your files. Once your date(s) are approved, you will receive a copy via email, so please write your email address legibly.

Filling out a room request form does not guarantee room usage. You will be contacted by library staff after it has been approve

Community Room: 

The community room is located in our Youth Services Department. This room has a projector, screen, and white board. 

This room can hold 30 without tables or 20 with tables. 

Picture of the community room.

Mezzanine:

The mezzanine is located on the balcony level of the library.  This room has a screen that can be used for presentations.  There are tables and chairs that can be used to set up  different configurations. 

Best for Smaller Groups. Without tables there is a 15-16 person capacity, with tables 12 person max. 

Updated photo of Mezzanine set up.